Skip to main content
HomeBy-Laws 2005

CONSTITUTION of the SPRINGFIELD BICYCLE CLUB

 

Name

This organization shall be known as the Springfield Bicycle Club.

Purpose

The purpose of the Club is to promote interest in bicycling in all of its ramifications.

Membership

Membership is open to all people with an interest in bicycling.

Persons under 16 years of age must have written consent from their parents or legal guardian before they can be accepted into the Club.

Honorary memberships may be awarded by the President of the Club with the consent of the Board of Directors and the approval of a majority of voting members present at any regular monthly meeting. 

Members, who have paid dues and attended meetings prior to August 26, 1971, are charter members.

 

Meetings

There shall be regular and special meetings called by the President.  Special meetings may be called by the President of the Board of Directors, providing notification to all paid and voting members is given a reasonable period in advance.

The Annual Meeting and election of officers shall be held during August.

An annual installation dinner shall be held the month following the annual meeting.

Special meetings must be called if at least 51% of the total voting Club petition the President.

 

Officers

  • President
  • Vice-President
  • Secretary
  • Treasurer

    These officers shall be nominated by a voting member of the Club at or prior to the Annual Meeting and elected by a majority vote of those present at the Annual Meeting for a term of one year.

     

    All balloting shall be secret for any office where there are two or more candidates nominated.

     

    If a vacancy shall exist for any reason, there shall be a special election to fill the unexpired term.  Candidates shall be nominated and elected in the same manner as the officers are annually elected.

     

    The President shall be responsible for conducting the business of the Springfield Bicycle Club.  The President shall name all committee chairpersons, with the approval of a majority of the Officers of the Club.

     

    The Board of Directors will determine the dues.  Changes in dues must be approved by a majority of the voting members at a regular Club meeting.

     

    The Board of Directors shall be composed of the President, Vice-President, Secretary, Treasurer, Newsletter Editor, Chairpersons of standing committees and Chairpersons of special committees, or their appointed representatives.

     

    Miscellaneous

    The Springfield Bicycle Club shall hold a State of Illinois charter for a not-for-profit organization.

     

    The Springfield Bicycle Club shall be a member of the League of American Wheelmen.

     

    Bylaws

    At any meeting, bylaws may be introduced by any voting Club member.  Such bylaws will be effective by a simple majority vote of those voting members present.

     

    Amendments

    An amendment to the Constitution may be proposed in writing to all voting Club members at least thirty (30) days before ratification.

     

    An amendment may be ratified at any meeting by a two-thirds (2/3) vote of the voting club members.  Absentee balloting will be allowed on any amendment to the Constitution.

     

    BYLAWS (updated January 4, 2005)

     

    Section 1

    Regular meetings of the Club may be held monthly.

     

    Special meetings may be called as set forth in the Constitution and the object of the meeting shall be stated in the call and no other business shall be transacted.

     

    Section 2

    Board of Directors’ meetings shall be held monthly.  50% of the Directors present shall constitute a quorum.  The President shall act as the chairperson of Board meetings and shall have an equal vote.

     

    Section 3

    The fiscal year of the Club shall commence at the September meeting and shall end on the same month of the succeeding calendar year.

     

    Section 4

    The Board of Directors of the Club shall have immediate management and control of the affairs of the Club

     

    Section 5

    The Board of Directors will include the officers and the persons elected to the following positions:

     

    Other committees may be set up as necessary.

     

    The President with the approval of the Board of Directors shall determine duties of the Committees of the Club.  Committee Chairpersons shall select the members of the committee they chair from the membership of the Club.

     

     

    Section-6

    Elected board members - shall hold office twelve (12) months or until their successors are - installed.

     

    Duties of the board members are:

     

  • President:Responsible for conducting the day-to-day business of the Club, naming of all non-elected committee chairpersons and setting the duties of those committees with the approval of a majority of the officers of the Club.Act as Chairperson of the Board of Directors and monthly Club meetings, call special meetings as the need arises, prepare monthly messages for the Newsletter, and any other duties as the need arises.
  • Vice-President:As Chairperson of the ride committee, help organize all Club rides.The Vice-President should also be prepared to take on the duties of the President when he/she is absent.
  • Membership Secretary: To maintain an accurate record of membership data, publish a membership directory for distribution to all members, supply the Newsletter Editor with information on new members and renewal notices and gather mail from the post office box.
  • Recording Secretary: To keep the minutes of the regular board meetings and any special meetings.
  • Treasurer:Responsible for the safekeeping of all Club funds, and deposit of all Club revenues, payment of bills as directed by the Board of Directors.The Treasurer must maintain an accurate and up-to-date record system.
  • Chairperson of the Education-Legislative Committee: Responsible for safety programs, public information, bicycle advocacy and liaison with public officials.
  • Social Events Chairperson:Responsible for planning the Holiday Party, summer picnic, and other events as determined by the board
  • Special Events Chairperson: Responsible for coordinating the Capital City Century, and other bicycling events as determined by the board. The individual holding this office does not have to participate actively in these events.
  • Incentive Chairperson: Responsible for developing a program for the Spinner Awards. Is also responsible for designing new programs and modifying other yearly incentive awards as necessary
  • Newsletter Editor: Responsible for developing, editing and printing the “Quick Release.”
  • Club Records Keeper:Responsible for keeping a record of each member’s club mileage according to the rules as determinedand written by the board

  • At Large Member (s): Responsible for duties assigned

  • Recording Secretary
  • Education-Legislative Chairperson
  • Social Events Chairperson
  • Special Events Chairperson
  • Incentive Committee Chairperson
  • Newsletter Editor
  • Club Records Keeper
  • At Large Member (s)

 

Section 7

The annual dues of the Club shall be for one calendar year from the date a member is accepted in the Club. Special memberships may be made available as determined by the Board of Directors.

Section 8

To vote in Club elections, a member must have dues currently paid.  Family memberships are entitled to two (2) votes.

Section 9

The Board has the power to enact rules.  Any rule changes pursuant to these Bylaws that are made in an effort to manage the affairs of the club more effectively shall be made known to club members.